"RENT" Tour

The Benny Company

 

TECHNICAL ADDENDUM

As of December 1, 1999

TENTATIVE AND SUBJECT TO REVISION


The Rent Company
The Producing Office
145 W. 45th Street
7th floor
New York, New York, 10036
212-391-8226
212-391-8253 FAX


PLEASE DISTRIBUTE THIS DOCUMENT TO ALL APPROPRIATE SUPERVISORY STAFF.

PLEASE READ THIS DOCUMENT CAREFULLY.

ESTIMATED LOCAL CREW REQUIREMENTS

The following is an estimate of the number of local crew needed and approximate call times. Actual numbers of personnel may vary depending on local circumstances. The estimates below are based on optimum loading and stage/backstage conditions. A final determination of personnel and call times will be made by the Head Carpenter.

THIS IS A YELLOW CARD SHOW.

LOAD-IN 14 Carpenters
12 Electricians
6 Sound
4 Props
4 Wardrobe

LOAD-OUT 14 Carpenters
12 Electricians
6 Sound
4 Props
4 Wardrobe

SHOW RUNNING 2 Carpenters (1 is the flyman)
3 Electricians (1 on spot)
2 Props
0 Sound
4 Wardrobe

  1. In most cases we will use at least 8 loaders on the in and the out. We may use a forklift operator, depending on loading conditions.
  2. For the first performance, a two hour Sound Check shall commence 4 hours prior to the curtain time.
  3. For all performances, the Production requires the following:

1 1/2 hours before curtain: 2 Carpenters
3 Electricians
2 Propmen 
3 Wardrobe

Would you please send us the following:

  1. A contact sheet of Theater personnel and Presenter personnel.
  2. A copy of all local union contracts, listing current hourly rates.
  3. A current line plot, ground plan and section of the theater including a dressing room layout.

GENERAL REQUIREMENTS:

  1. We may have an 4 hour spotting call the Monday prior to our arrival. Spotting on top of another show is OK for us if the show/event in the venue is OK with it.
  2. Before the start of the Load-in, all areas of the stage, fly system, backstage, booth, loading docks, dressing rooms, orchestra pit, storage areas and offices must be completely clear and broom clean.
  3. The production travels in (4) 48 foot tractor-trailers. For the Load-in and Load-out, please arrange to have all available parking spaces in the immediate area clear and available for truck parking and to allow clear access to the dock. It is extremely important that the movement of the trucks is not obstructed by cars parked on the streets and lots surrounding the theatre.
  4. There must be on hold one (1) 4,000 pound propane forklift with 42" forks (no wider than 8" for the extensions that we carry.) The Head Carpenter will determine, prior to our arrival, the necessity of this forklift. If you have no loading dock, we may require a second forklift. This will also be determined by the Head Carpenter.
  5. Storage space in the theater for empty crates and wardrobe gondolas is needed. In the event that storage space has to be arranged away from the theatre, these costs will be paid by the Local Presenter. We will need Approx. 1,000 sq. ft.
  6. RENT does not use the orchestra pit. Please cover and seat the orchestra pit. Please see page 10 regarding the first two rows of seats.
  7. RENT uses an open flame during the performance; matches, candles and a hand held propane torch (with a dead-man kill switch). Please arrange for any permits. If the Fire Marshall requires an onsite meeting, please arrange it for the second day of the load in, after 4:00 pm (during the soundcheck).
  8. RENT uses a mineral oil based atmosphere hazer. Please obtain necessary permits from the local Fire Marshall and alert any building staff and/or engineers about the haze, which may set off sensitive alarm systems.
  9. We require a 36' Genie for Load in and Load out purposes only.
  10. If there is to be any rental charge for house equipment, we must know prior to our arrival.

CARPENTRY REQUIREMENTS

  1. Before the start of the load-in, the fly system and stage area must be cleared of all scenery, lights, and masking. If there is an orchestra shell, please notify the The Producing Office.
  2. The stage loading door must have a minimum opening of 10' high x 8' wide. Please contact the Producing Office immediately if your loading door does not meet these specs.
  3. If the proscenium is wider than 44 feet and higher than 32 feet, please provide masking to create specified opening. 
  4. The stage must have a minimum depth of 32' from fire curtain line to the last available line set.
  5. There must be 10,000 lbs. of weight (single purchase system)and 20,000 lbs (dbl. purchase system) available on the loading gallery before the arrival of the production.
  6. If the fly system is a hemp system, a minimum of 1,000 lbs of sand must be available with commensurate bags.  Block and falls required unless bull lines and mule are functional on the rail.
  7. Carpenter must be able to lag and screw into the deck.
  8. We require 30 working lines sets. The system pipes must be at least 42' end to end. (21' @ Center).
  9. We require 52 spot lines, using 104 wheels with 5/8" hemp.
  10. RENT does not use a House Curtain.

ELECTRICS DEPARTMENT REQUIREMENTS:

  1. The production requires the following electrical power:

(3) 3 PHASE 400 AMPS PER LEG DISCONNECTS FOR THE DIMMER RACKS within 100' of Dimmer racks. 

(2) 20 AMP circuit for the lighting console. Must be dedicated and live 24 hours per day.

(3) dedicated 20A circuits for Stg. Mgr. position SR. Must be live 24 hours per day.

(2) 30 AMP 208 volt circuits for Lycian spotlights.  Spots can also be run on (2) 50 Amp, 120 v. circuits, if necessary.

(1) 3 PHASE,(120/240 v) 100 amp per leg disconnect for the sound amp racks. This must be isolated from SCR dimmer racks. An isolated ground is preferred.

(1) 3 PHASE (120/240v) 60 amps per leg disconnect for chain motor Power Dist.

60 Amps of service for Stage Managers' office
60 Amps of service for Co. Managers Office

100 Amps of power in Wardrobe Area (5 @ 20 amps)

60 Amps of power in Hair Area (3 @ 20 amps). 

**It is hereby agreed if the above power requirements cannot be met, the presenter shall be required to supply a generator and necessary cable runs at presenter's expense.

  1. Before the start of the load-in, all on-stage electric instruments must be cleared.
  2. Please supply the Production with the location of the power feed. If the power feed does not terminate at the stage, it is the responsibility of the Local Presenter to provide the necessary feeder cable, etc. to insure that the power feed terminates at the stage. RENT carries it's own set of feeder cable without lugs.
  3. Please supply the Production with any local electric restrictions or codes. If specific permits are required, it is the responsibility of the Local Presenter to secure permits prior to our engagement.
  4. RENT carries 2 Lycian follow spots. House followspots may be used as a substitution, provided there is no rental charge at the discretion of the Head Electrician and Stage Manager.
  5. As necessitated by the two (2) working washers and two (2) working dryers supplied by the Local Presenter, appropriate power (i.e. two 220 Volt circuits) and water must be made available in the wardrobe area for these washers and dryers.
  6. Electrician must be able to lag into deck for light towers.
  7. Box Booms: 3 per side, 8 circuits per side.
  8. Balcony Rail: (Lower) 8 circuits minimum.
  9. Balcony Rail (upper) 17 circuits minimum.

Note: All FOH units (unless otherwise discussed) must be removed prior to our arrival. RENT will use it's own FOH units. We will use house circuiting when available.

  1. The followspot booth must be well ventilated.
  2. We will hang 8 overhead electrics. The trims are between 27' and 55'.  The weights are between 400 lbs. and 800 lbs.
  3. We require that the Houselights go out in a count of "0" . (a bump cue). If there is a problem programming your system to do this, please contact the Production Stage Manager.

SOUND REQUIREMENTS:

  1. The sound console will be located in the rear of the orchestra (main floor), on a center aisle (or similar access). The space required for the console and operator must be 10 feet deep by 12 feet wide. This space must be level; if seats are removed to accommodate the space, a platform must be supplied to compensate for the rake in the house, and must be installed prior to our arrival.
  2. RENT will hang a Front of house speaker truss. It is 20'0" long (2 sections @ 10' ea.) and is a 2'square truss. 2 hanging points downstage of the proscenium are required for this truss.
  3. Sound carries 250' of cable from FOH console to Amp Racks. If more is needed please notify the Production.
  4. Sound carries 200' of feeder cable, which will need to terminate stage right. If more is needed, please notify the Production.
  5. Speaker Stacks- we will require 2 hanging points downstage of the proscenium for side speaker towers. If we cannot use hanging points downstage of the proscenium, we will require enough deck space to place towers. In the event there is no room downstage of the proscenium to stand towers, we will require platforms on each side of the prosc. These platforms should be level with the front of the stage and measure 4' x 4'. These platforms shall be the cost of the presenter and shall be installed prior to our arrival.

PROPERTY REQUIREMENTS. 

  1. Push brooms, Oil free dust mops, commercial mop bucket and wringer must be available at the theater.
  2. Please provide (10) black Manhasset music stands at the beginning of the load in (with lights).

WARDROBE REQUIREMENTS:

  1. Wardrobe room: 12' by 18' lockable, clean, well lit, well ventilated and available at the time of the load in.
  2. Dedicated phone line with unlimited local calls and calling card long distance capability.
  3. (2) Washers (18 lb. Capacity) not coin operated and available at the top of the load in.
  4. (2) Dryers (220 volt) not coin operated and available at the top of the load in. (NOT 110 Volt).
  5. (1) twin sink, deep, laundry tub set...clean.
  6. Five 6' tables, one 8' table all with good surfaces.
  7. (1) large trash can, (2) small trash cans.
  8. (6) 6' long metal rolling racks (not lightweight aluminum). These are in addition to the racks in each dressing room.
  9. Coat racks or hanging space in each dressing room.
  10. Access to the stage and dressing rooms for daily work calls.
  11. ***There are 62 hours of day work per week.***
  12. The washers and dryers must be operational prior to the scheduled wardrobe load in.

HAIR REQUIREMENTS:

  1. One room 10' by 15' lockable, clean, well lit and ventilated.
  2. Mirrors or Mirror space for at least 2 people with lights around the mirror(s).
  3. Hair prep chair.
  4. Three 6' tables.
  5. Two garbage cans.
  6. Deep sink (preferably with neck notch for shampooing).

STAGE MANAGEMENT:

  1. Office at least 10' by 12' in size, lockable and accessible during the day.
  2. Two dedicated phone lines, One with call waiting.

COMPANY MANAGEMENT:

  1. Office at least 10' by 12' in size, lockable and accessible during the day.
  2. Two dedicated phone lines. One is a dedicated fax. The second is primary voice and should have call waiting. Please do not put long distance restrictions on any of the phone lines.
  3. (2) 8' tables.

GENERAL:

  1. House Seats: 32 prime location seats (1st 15 rows, center section, after the special first 2 row $20 tickets, shall be held as house seats for the company. The Company Manager will release these seats 48 hours prior to the performance. Please send these locations no later than 4 weeks out.
  2. Labor Catering: Should it become necessary to cater a meal for the crew due to local union regulations and/or time restrictions, all expenses of the aforementioned meal will be an expense of the presenter of this engagement and is not an expense of the producer.
  3. $20 Seats: It is the policy of the producers to sell a limited number of seats in the first two rows of the theatre at $20.00 per ticket. These seats are sold no earlier than 2 hours prior to the performance, on a first come first serve basis. There should be a minimum of (28) $20 seats, and will usually not exceed (36). The final determination of the number of these seats shall be made by the Producer.  Please cover and seat the pit. (the band is onstage). Should the number of pit seats not be enough for the $20 seats then the first row or some portion thereof shall make up the difference. If no pit seating is available, then these seats shall be in the first two rows of the orchestra.
  4. Please supply the traveling company a list of local doctors of the usual specialties (i.e. GP; Internist; Ear, Nose & Throat; Gynecologist; Orthopedist; Chiropractor, Podiatrist) and a list of nearby hospitals, hotels and restaurants, health clubs, bus companies, 24 hour groceries, pharmacies, cab companies and banking information.
  5. Security personnel will be provided by the Local Presenter as a documented local expense. Such personnel will be at the theater thirty minutes prior to any workcall and/or rehearsal, and two hours prior to each performance. We ask that the security personnel remain until the last company member has departed the theater. The security personnel shall receive instructions from the Production Stage Manager. Overnight security may be required on the load in and the load out and shall be considered a documented local expense.
  6. There shall be no pre-show announcements or pre-curtain speeches without the consent of the Producers.  Any cost incurred as a result of the above shall be at the presenter's expense.

SUMMARY:

MATERIAL TO BE MAILED TO THE PRODUCTION:

The RENT tours
The Producing Office
145 W. 45th St., 7th floor
New York, New York, 10036
212-391-8226

ITEMS FOR DISCUSSION:

 

 


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